Executive Assistant

ODME Solutions, LLC

Full Time

Stafford, VA

Posted 9 months ago

We Engineer Solutions that Deliver Results. Fast, Effective, and Efficient.

As an Executive Assistant, you will be responsible for managing schedules and communications in a U.S. Navy program office.

Required Qualifications:

Prepare correspondence and interoffice communications for daily distribution and manage office mail functions
Serve as point of contact for all Defense Travel System (DTS) related issues and coordinate all official travel plans
Manage Action Items, gather inputs for data calls
Provide advance meeting support to include: documenting and recording meeting minutes, coordination of meetings, drafting agendas, set up and operation of VTC equipment and other audio-visual equipment
Provide Records Management Support: collecting, organizing, filing, and retrieving documentation; reviewing files to purge obsolete documents; preparing destruction certificates
Experience with Management Internal Control Program (MICP)
Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
Administer and maintain calendar, Plan and coordinate meetings, events, and ceremonies as required.
Manage office supplies and equipment
2-8 years of work experience; preferably with DoD/Navy systems experience
Experience using the Defense Travel System (DTS)
Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
Outstanding verbal and written communications skills.
Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.

Job Features

Education	Bachelor’s Degree, Associate’s Degree and 4 years of relevant work experience, or 6 years of relevant work experience.
Clearance	Active Secret DoD Clearance

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Equal Employment Opportunities (EEO)

ODME provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ODME complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.